Restaurant inventory management software
Fast, accurate stocktakes from any device, costed the moment you count. See what you have before you order, catch waste early, and turn the margin that leaks through stock into margin you keep. Built for busy kitchens and bars.
Stock is where your margin quietly leaks
Most venues only find out where stock went at the end-of-month count, and by then the waste, over-ordering and shrinkage are already in the P&L. Paper counts get keyed in twice, par levels live in someone's head, and nobody knows where the margin went until it is too late to act.
✕ Without Chefy
- Counts on paper, then keyed in twice
- Over-ordering and shrinkage found at month end
- Par levels and what-to-order live in people's heads
- Waste logged late, if at all
✓ With Chefy
- Count from any device, costed as you go
- Waste and variance surfaced early, not at close
- See stock before you order, against real need
- Every count costed, so leakage is visible
From delivery to count to order
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Parmesan DOC
SKU: parmesndoc
Order Amount
900 g
Cost/900 g
$24.00
Cost / Unit
$26.67/kg
Create a new standard using this product
Product Audit Log History
Supplier Product Graph
Last 28 daysTake stock in accurately
Receive deliveries against orders and supplier prices, so what's on the shelf and what it's worth stay in sync from the moment it arrives.
Stocktakes
Stocktake Value
Stocktake 15/07/2026
Opened 15/07/2026
Stocktake 15/06/2026
Opened 15/06/2026 Closed 15/06/2026
Stocktake 15/05/2026
Opened 15/05/2026 Closed 15/05/2026
Stocktake 15/04/2026
Opened 15/04/2026 Closed 15/04/2026
Stocktake 15/03/2026
Opened 15/03/2026 Closed 15/03/2026
Count from any device
Run a stocktake from where you stand, whether kitchen, bar or store, and keep stock on hand up to date with no paper and no double-entry.
Wastage History
End-of-day kitchen wastage
Fries Cooked
1.6 kgDamaged
End-of-day kitchen wastage
Vegetable Oil 20lt (v3)
814 gTemperature Failure
Parmesan DOC
1.1 kgSpillage
Pumpkin Salad Base
1.4 kgSpoilage
Lasagna Sheets (v13)
349 gTemperature Failure
lager keg
1.6 kgTemperature Failure
Caesar Dressing (v9)
1.9 kgSpillage
Weekly fridge clear-out
Batter Mix
877 gSpillage
Lemon Butter Sauce (v8)
1.7 kgSpillage
Wastage Summary
Total Cost
$693.01
Logs
19
Items
41
By Reason
Top Wasted Products
Caesar Dressing (v9)
3.4 kg total
Grilled Steak
3.3 kg total
Parmesan DOC
2.0 kg total
Beef Mince Wagyu Premium
1.5 kg total
Tomato Sauce (v12)
3.4 kg total
Pumpkin seeds (v7)
3.3 kg total
Catch waste and variance
Record waste as it happens and let Chefy surface variance early, so leakage shows up while you can still act on it.
Invoice Receiving EmailDefault
Suppliers should send invoices to this email address - you can set a custom email address by clicking the edit button
PO-4237Invoiced
Dairy Co01/07/2026
PO-4262Awaiting Delivery
general co29/06/2026
PO-4263Awaiting Invoice
general co28/06/2026
PO-4182Cancelled
Bakery Co27/06/2026
PO-4230Reconciliation Needed
Seafood Co26/06/2026
PO-4269Delivery Expected
Bar co25/06/2026
PO-4181Awaiting Delivery
Bakery Co24/06/2026
PO-4239Completed
Dairy Co24/06/2026
PO-4204Awaiting Invoice
Farm co23/06/2026
PO-4218Delivery Overdue
Meat co23/06/2026
PO-4227Invoiced
Seafood Co23/06/2026
PO-4195Reconciliation Needed
Condiment Co22/06/2026
Procurement History
Last 28 daysProcurement Status
Opened: 0
$0.00
Sent: 2
$161.10
Delivery: 3
$1,255.50
Received: 4
$560.95
Invoiced: 2
$657.70
Completed: 13
$3,576.30
Insights
Unique Products
58
Unique Suppliers
8
Avg Order Value
$252.97
Total Items
329
See stock before you order
Order against real stock on hand and real need, not a guess, so you stop over-ordering and never run out mid-shift.
What changes when stock is costed
10 to 15%
less food waste
caught early, not at month end
Minutes
to count a section
no paper, no double-entry
Every count
costed automatically
so you see what stock is worth
Everything your stock needs, in one place
Stocktake
Fast, accurate counts from any device, costed as you go, no clipboard or double-entry.
Learn moreWastage
Record what gets tipped, comped or broken in seconds, costed automatically.
Learn moreProcurement
Order against real stock and need, not guesswork, and keep it all in one place.
Learn moreSuppliers
Suppliers, price history and delivery days for every product you carry.
Learn moreLive costing
Every count is costed automatically, so you can see exactly what your stock is worth.
Learn moreAnalytics & alerts
Low-stock and variance alerts, so you never run out mid-shift or over-order.
Learn moreAll features
See all featuresOne engine from delivery to margin
Deliveries, counts and wastage flow into Chefy. The engine costs every movement and ties it to Square sales, so stock and margin stay in sync.
Sources
Deliveries in
Receive against orders and supplier prices, so stock value is right from the dock.
Stocktakes
Fast periodic counts from any device set your stock on hand.
Wastage & sales
Wastage and Square sales deplete stock, so usage is accounted for.
Stock engine
Counts, deliveries, wastage and sales reconcile into costed stock on hand and variance, updated every time you count.
Results
Costed stock on hand
What you hold, valued at current supplier prices.
Variance alerts
Theoretical against counted, so leakage shows early.
Usage analytics
What you actually use, period over period.
Costed reports
Stock value and variance, emailed.
Inventory that talks to costing and sales
Stock doesn't live on its own. In Chefy, every count feeds costing and ties to Square sales, so the same data behind your stocktakes also protects your margin, across the kitchen and the bar, in one platform.
Restaurant inventory management software FAQ
Is Chefy restaurant inventory management software?
Yes. Chefy gives you fast, accurate stocktakes from any device, costed automatically, with waste, variance and ordering built in. It is stocktake-based inventory built to protect margin, rather than a live warehouse tracking system.
Does it work for kitchen and bar inventory?
Yes. The same stocktake, wastage and ordering tools run the kitchen and the bar on one platform, so a venue with both counts and controls all its stock in one place instead of two systems.
Can my team count stock without a clipboard?
Yes. Run stocktakes from any device on the floor, whether phone, tablet or a screen in the store, and Chefy costs every count with no paper and no double-entry. It is at its best on a landscape iPad.
Can I start for free?
You can start free on your first core venue with no credit card required. Inventory tools, Stocktake and Procurement, are paid add-on modules on top of Chefy Core. See pricing for what is included and what each module costs per venue.
Restaurants that run on Chefy
“I tried other costing programs but as a chef I found them confusing and they couldn't handle nested recipes properly, which meant the numbers were never accurate enough to trust. Chefy was easy from the get go. I could nest recipes the way I actually build them in the kitchen, and the costings finally reflected reality.”
“Chefy has completely transformed how we manage our kitchen operations. Recipe costing that used to take hours now takes minutes.”
“We finally know our real food cost. In the first month we found nearly 4% of margin we'd been leaving on the table.”
“Wastage tracking alone paid for the subscription in its first month.”
“Live margins on every dish meant we caught three loss-making specials in our first week.”
“Stocktake nights are half as long and twice as accurate.”
“Our suppliers change prices constantly. Chefy keeps every recipe honest automatically.”
See what your stock is really worth
Get in touch and we'll run a stocktake with you and show you the waste, ordering and costing views built for busy venues.