Procurement
Order from your suppliers inside the same workflow as everything else - against live cost and stock, with invoices flowing back in.
Procurement is a paid module — $29 per venue / month
Add it to Chefy Core whenever you're ready.
Ordering lives in texts, emails and someone's memory.
Most kitchens and bars order by SMS, email and gut feel, with no link to what things cost or what's actually on the shelf. You over-order one week and run short the next, prices drift unnoticed, and the invoices that come back never make it into your costings - so the loop is never closed. Ordering should use the numbers you already have.
✕ Ordering by text & memory
- Order by text, email and memory
- No link to live cost or stock
- Over-order, then run short
- Invoices never reach your costings
✓ Procurement in Chefy
- Raise orders against real suppliers
- Order informed by live stock and cost
- Track what's on the way and what's in
- Invoices flow back into costing
Supplier orders, in one workflow
Build and send supplier orders from the same place you cost recipes and count stock. Orders use your real suppliers and current pricing, so what you order and what it costs stay connected, and you can track exactly what's outstanding and what's arrived.
- Raise and send orders to real suppliers
- Use current supplier pricing
- Track outstanding and received orders
Invoice Receiving EmailDefault
Suppliers should send invoices to this email address - you can set a custom email address by clicking the edit button
PO-4237Invoiced
Dairy Co01/07/2026
PO-4262Awaiting Delivery
general co29/06/2026
PO-4263Awaiting Invoice
general co28/06/2026
PO-4182Cancelled
Bakery Co27/06/2026
PO-4230Reconciliation Needed
Seafood Co26/06/2026
PO-4269Delivery Expected
Bar co25/06/2026
PO-4181Awaiting Delivery
Bakery Co24/06/2026
PO-4239Completed
Dairy Co24/06/2026
PO-4204Awaiting Invoice
Farm co23/06/2026
PO-4218Delivery Overdue
Meat co23/06/2026
PO-4227Invoiced
Seafood Co23/06/2026
PO-4195Reconciliation Needed
Condiment Co22/06/2026
Procurement History
Last 28 daysProcurement Status
Opened: 0
$0.00
Sent: 2
$161.10
Delivery: 3
$1,255.50
Received: 4
$560.95
Invoiced: 2
$657.70
Completed: 13
$3,576.30
Insights
Unique Products
58
Unique Suppliers
8
Avg Order Value
$252.97
Total Items
329
Order from the right supplier, every time
Every supplier, their products and their delivery days sit in one place, so the right products go to the right supplier on the right day - no cross-referencing a separate list or chasing who delivers when.
- Suppliers and delivery days in one place
- The right product from the right supplier
- No separate list to cross-reference
Order sheet
Order 01/07/2026Completed
Opened 01/07/2026
Total Cost
$532.00
Items
Suppliers
Ricotta Cheese (v12)Dairy Co
Cost / Unit
$12.00 / 1 kg
Order Amount
4 kg
Order Cost
$48.00
Parmesan Cheese WheelDairy Co
Cost / Unit
$270.00 / 10 kg
Order Amount
10 kg
Order Cost
$270.00
Sliced Cheese (v12)Dairy Co
Cost / Unit
$15.00 / 1 kg
Order Amount
6 kg
Order Cost
$90.00
Parmesan DOCDairy Co
Cost / Unit
$24.00 / 900 g
Order Amount
1.8 kg
Order Cost
$48.00
Parmesan Cheese 500gDairy Co
Cost / Unit
$19.00 / 500 g
Order Amount
2 kg
Order Cost
$76.00
PO-4237
Dairy Co
Opened: 2026-07-01
Total Cost
$532.00
Min Spend
N/A
Order Items
Always against current cost
Orders draw on live supplier pricing, and the invoices that come back tie straight into your costings - so the loop closes and your food and pour cost reflects what you actually paid, not last quarter's price list.
- Orders use live supplier pricing
- Invoices tie back to costing
- food and pour cost reflects what you paid
Receive Order
Ricotta Cheese (v12)
Qty: 4 · 4 kg
Parmesan Cheese Wheel
Qty: 1 · 10 kg
Sliced Cheese (v12)
Qty: 6 · 6 kg
Parmesan DOC
Qty: 2 · 1.8 kg
Parmesan Cheese 500g
Qty: 4 · 2 kg
Ricotta Cheese (v12)
Qty ordered: 4
4 / 4 recorded
Qty
Status
Ordering that closes the loop
One place
To order
In the same workflow as costing
Live cost
& stock
Order the right amount, at the right price
Closed loop
Invoices in
Back into your costings
For everyone who touches the menu
Ordering belongs with the rest of your operation - not in a separate inbox.
Head chefs and bartenders
The pain
Ordering means leaving the tools you run the kitchen or bar on.
With Chefy
Raise orders in the same place you cost and count.
Owners & operators
The pain
Spend is hard to control when ordering lives in texts.
With Chefy
Every order on the record, priced and tracked.
Multi-venue groups
The pain
Every site orders its own way, from its own suppliers.
With Chefy
Consistent ordering and suppliers across every venue.
Everything procurement does
Ordering wired into your costing and stock - not a separate chore.
Create & send orders
Raise and send supplier orders from Chefy.
Against live stock & cost
Order the right amount at the current price.
Supplier catalogues & delivery days
The right product, supplier and day, together.
Track outstanding & received
Know what's on the way and what's arrived.
Invoices back to costing
Close the loop on what you actually paid.
Per-venue
Consistent ordering across every site.
Procurement FAQ
Can I send orders to suppliers from Chefy?
Yes. Build and send orders to your real suppliers from inside Chefy, then track what's outstanding and what's been received.
Does ordering use current prices?
Yes. Orders draw on live supplier pricing, so what you order reflects what it actually costs.
Do invoices update my costs?
Yes. Invoices tie back into your costings, so your food and pour cost reflects what you actually paid.
See ordering in your workflow
Book a 30-minute demo and we'll show you procurement alongside the rest of your operation.