Menu management
Build the menu you sell, synced live with Square - new items import automatically and the margin on every dish or drink updates the moment a price changes.
Your POS and your costings live in two different worlds.
You add a special in the POS, then re-enter it in a spreadsheet to cost it. You change a price at the till, but the cost sheet never hears about it. So in the moment that matters - service - you have no idea whether a dish or drink still makes money. Keeping the two in sync by hand is slow, error-prone, and quietly impossible once the menu changes every week. The old way is reactive in the worst sense: you find out what happened to your margins a month later, in the P&L.
POS and spreadsheets, by hand
- Add an item in the POS, re-enter it to cost it
- Change a price at the till, forget the cost sheet
- No idea mid-service whether a dish or drink still profits
- Reconcile the POS and your costings monthly, by hand
Synced live with Chefy
- New POS items auto-import, ready to cost
- A price change in Square flows through instantly
- Margin recalculated in real time, every dish or drink
- Nothing to re-key - the two stay in sync
Your menu and Square, always in sync
Add a new item for sale in Square and it imports into Chefy on its own, ready for you to build out its costing. Change a price at the till and Chefy reflects it in real time, recalculating margin against the live cost so you can see straight away whether the dish or drink still profits. It's the kind of reactive, two-way sync that's simply impossible with a POS and a spreadsheet.
- New Square items auto-import, ready to cost
- Price changes flow through in real time
- Margin re-checked the instant anything moves
Every item, every margin, one view
The whole menu in one place - cost, sell price, margin and cost % side by side. Sort and filter to find the stars and the dogs, set a target cost % per item, and reprice with the margin impact in front of you instead of a gut feel.
- Cost, price, margin and cost % per item
- Sort to find what wins and what loses
- Reprice and watch margin move live
Tied to your costed recipes
Menu items stay connected to the recipes beneath them, so when an ingredient price moves or you tweak a prep, the menu item re-costs automatically. With Square feeding the sell side and your recipes feeding the cost side, both halves of every margin stay live without you touching a thing.
- Items re-cost as recipes change
- Both cost and price stay live
- No manual recalculation, ever
What changes when your menu runs itself
Auto-synced
With Square
New items import, price changes flow through
Real-time
Margin checks
Know the instant a price change hits profit
~3 hrs
Saved each week
No re-keying the menu into spreadsheets
Who it's for
When the menu keeps itself in sync, everyone from the pass to the office gets their time back.
Head chefs and bartenders
Every menu change means re-entering it somewhere to cost it.
Add it once in the POS - it lands in Chefy ready to cost, automatically.
Owners & operators
You don't know which dishes and drinks make money until the monthly P&L.
Live margin on every item means you act on profit in the moment, not in hindsight.
Venue managers
Repricing is guesswork, and the till and the costings never agree.
Change a price and watch the margin move - POS and costings always in sync.
Multi-venue groups
Keeping menus and margins aligned across sites is a full-time job.
Square sync and shared recipes keep every venue's menu costed consistently.
Everything menu management does
Reactive, automatic and synced - the things a spreadsheet and a POS simply can't do together.
Two-way Square sync
Menu items and price changes sync between Square and Chefy automatically.
Auto-import new items
Add a dish or drink for sale in the POS and it appears in Chefy, ready to cost.
Real-time margin
Change a price and the margin recalculates instantly against live cost.
Cost, margin & cost %
See sell price, cost, margin and food and pour cost % on every menu item.
Tied to live recipe cost
Items re-cost automatically when an ingredient or prep changes.
Target cost % per item
Set the margin you want and track every dish or drink against it.
Menu management FAQ
Does menu management sync with Square?
Yes - it's a two-way sync. New menu items you add in Square import into Chefy automatically, and price changes at the till flow straight through to your costings.
If I add a menu item in the POS, do I have to re-create it in Chefy?
No. It auto-imports, ready for you to build out its costing - no double entry.
Will I see whether a dish or drink still profits when I change its price?
Yes. Change the price in Square and Chefy recalculates the margin in real time against the live cost, so you know immediately if profit is maintained.
See your menu run itself
Book a 30-minute demo and we'll show you Square sync and live margins on your own menu.